MEAGHER COUNTY CITY LIBRARY
BOARD OF TRUSTEES MEETING MINUTES
TUESDAY, SEPTEMBER 11, 2012
ATTENDANCE: Library Trustees: Gordon Doig, Leone Michalec, Steve Hicks, Elton Lee
(Gretchen Rader was unable to attend)
Library Director: Debbie Benedict
The meeting was called to order at 6:00 p.m. at the Meagher County City Library.
It was moved by Steve, seconded by Elton and unanimously carried to approve August 14, 2012 meeting minutes as presented.
It was moved by Elton, seconded by Leone and unanimously carried to approve bills as presented for payment.
FY12/13 BUDGET
The budget was reviewed by line item. Library Director’s sick and vacation reserve, use of PILT funds, and transfer of city funding were clarified. Gordon thanked Leone for her dedication to library fiscal concerns, including budget preparation and her work with Clerk and Recorder Dayna Ogle. This year written justification was provided for each budget object code.
SIDEWALK REPAIR
Steve attempted to contact Larry Berg during the meeting about the sidewalk repair project but was unsuccessful.
It was moved by Leone, seconded by Elton and unanimously carried to allow Steve to coordinate the sidewalk repair at the library.
JUNE WATER BILL
Rick Jacobs talked with Debbie about possible payment of the June water bill by Triangle Communications. He was provided copies of the bill and background information.
NO PARKING SIGNS
Mayor Julian Theriault said signs would be placed; however, nothing has happened to date.
TAR SITUATION
To remedy the situation would require mill out and reverting to subgrade, which is no easy fix. This situation is tabled due to complexity.
LIBRARY FRONT ENTRANCE DOOR
Elton repaired the front door which allows the door to close except on extremely hot days when the door still refuses to close unless pushed.
LIBRARY BOARD TRAINING COSTS
Debbie compiled a list of training sessions board members are encouraged to attend. Most have no registration or motel cost but do involve payment of round-trip mileage, which was not included in the FY12/13 budget.
It was moved by Steve, seconded by Elton and unanimously carried to pay Gretchen’s one-way mileage to Billings to participate in the Montana State Library Fall Conference.
BROAD VALLEYS FEDERATION FALL MEETING
Gordon agreed to participate in the Broad Valleys Federation Fall Meeting, which will be done via conference call.
LIBRRAY DIRECTOR FALL TRAINING
Debbie informed the board of upcoming fall training sessions, her two-week absence from the library and who will operate the library in her absence.
LIBRARIAN REPORT
Debbie provided copies of the Librarian Report, which is on file at the library.
DATE OF NEXT MEETNG
The next meeting is scheduled for October 16, 2012, 6:00 p.m. at the library.
There being no further business to discuss, it was moved by Elton, seconded by Steve and unanimously carried to adjourn the meeting at 7:00 p.m.
Respectfully submitted,
Debbie Benedict
BOARD OF TRUSTEES MEETING MINUTES
TUESDAY, SEPTEMBER 11, 2012
ATTENDANCE: Library Trustees: Gordon Doig, Leone Michalec, Steve Hicks, Elton Lee
(Gretchen Rader was unable to attend)
Library Director: Debbie Benedict
The meeting was called to order at 6:00 p.m. at the Meagher County City Library.
It was moved by Steve, seconded by Elton and unanimously carried to approve August 14, 2012 meeting minutes as presented.
It was moved by Elton, seconded by Leone and unanimously carried to approve bills as presented for payment.
FY12/13 BUDGET
The budget was reviewed by line item. Library Director’s sick and vacation reserve, use of PILT funds, and transfer of city funding were clarified. Gordon thanked Leone for her dedication to library fiscal concerns, including budget preparation and her work with Clerk and Recorder Dayna Ogle. This year written justification was provided for each budget object code.
SIDEWALK REPAIR
Steve attempted to contact Larry Berg during the meeting about the sidewalk repair project but was unsuccessful.
It was moved by Leone, seconded by Elton and unanimously carried to allow Steve to coordinate the sidewalk repair at the library.
JUNE WATER BILL
Rick Jacobs talked with Debbie about possible payment of the June water bill by Triangle Communications. He was provided copies of the bill and background information.
NO PARKING SIGNS
Mayor Julian Theriault said signs would be placed; however, nothing has happened to date.
TAR SITUATION
To remedy the situation would require mill out and reverting to subgrade, which is no easy fix. This situation is tabled due to complexity.
LIBRARY FRONT ENTRANCE DOOR
Elton repaired the front door which allows the door to close except on extremely hot days when the door still refuses to close unless pushed.
LIBRARY BOARD TRAINING COSTS
Debbie compiled a list of training sessions board members are encouraged to attend. Most have no registration or motel cost but do involve payment of round-trip mileage, which was not included in the FY12/13 budget.
It was moved by Steve, seconded by Elton and unanimously carried to pay Gretchen’s one-way mileage to Billings to participate in the Montana State Library Fall Conference.
BROAD VALLEYS FEDERATION FALL MEETING
Gordon agreed to participate in the Broad Valleys Federation Fall Meeting, which will be done via conference call.
LIBRRAY DIRECTOR FALL TRAINING
Debbie informed the board of upcoming fall training sessions, her two-week absence from the library and who will operate the library in her absence.
LIBRARIAN REPORT
Debbie provided copies of the Librarian Report, which is on file at the library.
DATE OF NEXT MEETNG
The next meeting is scheduled for October 16, 2012, 6:00 p.m. at the library.
There being no further business to discuss, it was moved by Elton, seconded by Steve and unanimously carried to adjourn the meeting at 7:00 p.m.
Respectfully submitted,
Debbie Benedict