MEAGHER COUNTY CITY LIBRARY
BOARD OF TRUSTEES MEETING MINUTES
TUESDAY, MARCH 12, 2013
ATTENDANCE: Library Trustees: Gordon Doig, Leone Michalec, Steve Hicks, Elton Lee,
Gretchen Rader
Library Director: Debbie Benedict
The meeting was called to order at 6:00 p.m. at the Meagher County City Library.
It was moved by Elton, seconded by Leone, and unanimously carried to approve February 12, 2013 meeting minutes as presented.
It was moved by Steve, seconded by Elton, and unanimously carried to approve bills as presented for payment.
Webmaster
Alana has offered to continue maintaining the library website. It was discussed whether to continue paying her as a short-term worker or her operating as a sole proprietorship submitting a monthly bill for payment. It was decided to accept her letter of resignation and ask her to operate as a sole proprietor. Debbie will talk with Alana and ask her to provide an hourly rate for approval at the next board meeting. Gretchen agreed to advise her on set up of her business.
Library Foundation
The foundation met with Jane Ratzlaff, Capital Campaign Consultant via Skype on February 26.
There is one and possibly two, vacancies on the board to be filled. Replacements will be decided at the next meeting. Gordon explained the situation with the sewer line running through the center of the new library property, which will be addressed in building design. The next meeting is scheduled to take place in April.
Broad Valleys Federation Meeting Report
Elton reported on the Broad Valleys Federation meeting he attended, emphasizing the importance of a library trustee from each library being in attendance as Library Directors are not allowed to vote per current by-laws. Balance is most important- libraries have to teach love of reading and love of learning.
Internet
Triangle Communications employees were at the library to complete the changeover from copper wiring to fiber optic. The library has the option to upgrade from 6 megabytes to 12 megabytes at no additional charge. It was agreed to upgrade to the faster speed.
HVAC
The NorthWestern Energy bill was reviewed. The controllers had gone to backup reset and air was not blowing over coils because a bracket was broken. Elton and Larry Johnson made the necessary repair. Debbie adjusted the circulation desk thermostat fan setting to match the backroom setting as the fan was running continuously.
Sewer Smell
Debbie told the board about a sewer smell coming from the public restroom which she noticed around 4:00 p.m. that afternoon.
Librarian Report
Debbie provided copies of the Librarian Report, which is on file at the library.
Date of Next Board Meeting
The next board meeting is scheduled for April 9, 2013, 6:00 p.m. at the library.
There being no further business to discuss, it was moved by Leone, seconded by Steve, and unanimously carried to adjourn the meeting at 7:10 p.m.
Respectfully submitted,
Debbie Benedict
BOARD OF TRUSTEES MEETING MINUTES
TUESDAY, MARCH 12, 2013
ATTENDANCE: Library Trustees: Gordon Doig, Leone Michalec, Steve Hicks, Elton Lee,
Gretchen Rader
Library Director: Debbie Benedict
The meeting was called to order at 6:00 p.m. at the Meagher County City Library.
It was moved by Elton, seconded by Leone, and unanimously carried to approve February 12, 2013 meeting minutes as presented.
It was moved by Steve, seconded by Elton, and unanimously carried to approve bills as presented for payment.
Webmaster
Alana has offered to continue maintaining the library website. It was discussed whether to continue paying her as a short-term worker or her operating as a sole proprietorship submitting a monthly bill for payment. It was decided to accept her letter of resignation and ask her to operate as a sole proprietor. Debbie will talk with Alana and ask her to provide an hourly rate for approval at the next board meeting. Gretchen agreed to advise her on set up of her business.
Library Foundation
The foundation met with Jane Ratzlaff, Capital Campaign Consultant via Skype on February 26.
There is one and possibly two, vacancies on the board to be filled. Replacements will be decided at the next meeting. Gordon explained the situation with the sewer line running through the center of the new library property, which will be addressed in building design. The next meeting is scheduled to take place in April.
Broad Valleys Federation Meeting Report
Elton reported on the Broad Valleys Federation meeting he attended, emphasizing the importance of a library trustee from each library being in attendance as Library Directors are not allowed to vote per current by-laws. Balance is most important- libraries have to teach love of reading and love of learning.
Internet
Triangle Communications employees were at the library to complete the changeover from copper wiring to fiber optic. The library has the option to upgrade from 6 megabytes to 12 megabytes at no additional charge. It was agreed to upgrade to the faster speed.
HVAC
The NorthWestern Energy bill was reviewed. The controllers had gone to backup reset and air was not blowing over coils because a bracket was broken. Elton and Larry Johnson made the necessary repair. Debbie adjusted the circulation desk thermostat fan setting to match the backroom setting as the fan was running continuously.
Sewer Smell
Debbie told the board about a sewer smell coming from the public restroom which she noticed around 4:00 p.m. that afternoon.
Librarian Report
Debbie provided copies of the Librarian Report, which is on file at the library.
Date of Next Board Meeting
The next board meeting is scheduled for April 9, 2013, 6:00 p.m. at the library.
There being no further business to discuss, it was moved by Leone, seconded by Steve, and unanimously carried to adjourn the meeting at 7:10 p.m.
Respectfully submitted,
Debbie Benedict
