MEAGHER COUNTY CITY LIBRARY
BOARD OF TRUSTEES MEETING MINUTES
TUESDAY, JULY 12, 2011
ATTENDANCE: Library Trustees: Gordon Doig, Mari Johnston-Hamm,
Leone Michalec, Steve Hicks, Elton Lee
Library Director: Debbie Benedict
The meeting was called to order at 6:04 p.m. at the Meagher County City Library.
It was moved by Steve and seconded by Leone and unanimously carried to approve the June 14, 2011 meeting minutes.
It was moved by Steve and seconded by Leone and unanimously carried to approve the bills as presented for payment.
Re-signing of Library Foundation Articles of Incorporation
The revised document signed by all trustees will be given to Teresa Doig to notarize and forwarded to the Secretary of State for filing.
Library Foundation By-Laws (Status Update)
The committee met and prepared Library Foundation By-Laws for review at next month’s meeting.
Library Foundation 501c3 Tax Free Status (Update)
An Employer Identification Number is required and Debbie will be listed as agent on the EIN form Gordon/Teresa will file. Leone will complete required 501c3 paperwork for review at next month’s meeting.
Budget Process Update
The County Clerk & Recorder needs a letter authorizing a compensated absences fund be set up for the library. The letter to be prepared by Debbie will request $3000 be earmarked as the opening amount for this fund. The budget committee (Gordon, Leone, Elton) will meet with County Commissioners August 2 at 10:00 a.m. The library depreciation fund was discussed.
It was moved by Leone and seconded by Steve that remaining FY-2010/2011 cash reserve be moved into the library depreciation fund.
Exterior Building Repair/Paint Project
The project will begin in August and siding material will be ordered.
Meagher County News Map Cabinet
The map cabinet will not meet library needs.
Friends of the Library
No report was given.
Wages & Other Benefits Library Policy Revision
It was moved by Leone and seconded by Elton and unanimously carried to rescind the current library policy and refer to Meagher County’s Overtime and Compensatory Time policy.
Election of Officers
It was moved by Leone and seconded by Steve and unanimously carried that Gordon remain as Library Board Chair and Mari remain as Library Vice-Chair.
Bank of the Rockies Checking Account
Establishing a checking account will be tabled until the formation of the Library Foundation is complete.
Disability Rights Montana Visit
Lucas Grossi visited the library to assess handicap accessibility. He provided the following suggestions: 1) Remove pea gravel on street asphalt/sidewalk, 2) Replace handicapped parking sign with an updated version, 3) Install coat hooks on bathroom doors 48” high or less, 4) Replace door knob on bathroom door, 5) Install mirrors 40” or less in both bathrooms, and 6) Install lower paper towel dispensers in both bathrooms.
Librarian Report
Kim Hamm offered to paint a mural on the front entrance door of the library. Debbie requested help grilling hamburgers at the summer reading Hawaiian Luau on July 27. Debbie provided copies of the Librarian Report, which is on file at the library.
Date of Next Meeting
The next board meeting is scheduled for Tuesday, August 9, 2011 at 6:00 p.m. at the library.
There being no further library business to discuss, it was moved by Leone and seconded by Steve and unanimously carried to adjourn the meeting at 7:09 p.m.
Respectfully submitted,
Debbie Benedict
BOARD OF TRUSTEES MEETING MINUTES
TUESDAY, JULY 12, 2011
ATTENDANCE: Library Trustees: Gordon Doig, Mari Johnston-Hamm,
Leone Michalec, Steve Hicks, Elton Lee
Library Director: Debbie Benedict
The meeting was called to order at 6:04 p.m. at the Meagher County City Library.
It was moved by Steve and seconded by Leone and unanimously carried to approve the June 14, 2011 meeting minutes.
It was moved by Steve and seconded by Leone and unanimously carried to approve the bills as presented for payment.
Re-signing of Library Foundation Articles of Incorporation
The revised document signed by all trustees will be given to Teresa Doig to notarize and forwarded to the Secretary of State for filing.
Library Foundation By-Laws (Status Update)
The committee met and prepared Library Foundation By-Laws for review at next month’s meeting.
Library Foundation 501c3 Tax Free Status (Update)
An Employer Identification Number is required and Debbie will be listed as agent on the EIN form Gordon/Teresa will file. Leone will complete required 501c3 paperwork for review at next month’s meeting.
Budget Process Update
The County Clerk & Recorder needs a letter authorizing a compensated absences fund be set up for the library. The letter to be prepared by Debbie will request $3000 be earmarked as the opening amount for this fund. The budget committee (Gordon, Leone, Elton) will meet with County Commissioners August 2 at 10:00 a.m. The library depreciation fund was discussed.
It was moved by Leone and seconded by Steve that remaining FY-2010/2011 cash reserve be moved into the library depreciation fund.
Exterior Building Repair/Paint Project
The project will begin in August and siding material will be ordered.
Meagher County News Map Cabinet
The map cabinet will not meet library needs.
Friends of the Library
No report was given.
Wages & Other Benefits Library Policy Revision
It was moved by Leone and seconded by Elton and unanimously carried to rescind the current library policy and refer to Meagher County’s Overtime and Compensatory Time policy.
Election of Officers
It was moved by Leone and seconded by Steve and unanimously carried that Gordon remain as Library Board Chair and Mari remain as Library Vice-Chair.
Bank of the Rockies Checking Account
Establishing a checking account will be tabled until the formation of the Library Foundation is complete.
Disability Rights Montana Visit
Lucas Grossi visited the library to assess handicap accessibility. He provided the following suggestions: 1) Remove pea gravel on street asphalt/sidewalk, 2) Replace handicapped parking sign with an updated version, 3) Install coat hooks on bathroom doors 48” high or less, 4) Replace door knob on bathroom door, 5) Install mirrors 40” or less in both bathrooms, and 6) Install lower paper towel dispensers in both bathrooms.
Librarian Report
Kim Hamm offered to paint a mural on the front entrance door of the library. Debbie requested help grilling hamburgers at the summer reading Hawaiian Luau on July 27. Debbie provided copies of the Librarian Report, which is on file at the library.
Date of Next Meeting
The next board meeting is scheduled for Tuesday, August 9, 2011 at 6:00 p.m. at the library.
There being no further library business to discuss, it was moved by Leone and seconded by Steve and unanimously carried to adjourn the meeting at 7:09 p.m.
Respectfully submitted,
Debbie Benedict
