April Board Meeting Minutes
MEAGHER COUNTY CITY LIBRARY
BOARD OF TRUSTEES MEETING MINUTES
APRIL 12, 2011
ATTENDANCE: Library Trustees: Gordon Doig, Mari Johnston-Hamm, Leone Michalec, Steve Hicks, Elton Lee.
Library Director Debbie Benedict.
The meeting was called to order at 6:09 p.m. at the Meagher County City Library.
Leone suggested a formal heading be added to future meeting minutes.
The library name will be stated “Meagher County City Library” on all correspondence.
There being no additions or corrections to the March 8, 2011 meeting minutes, they stand approved as presented.
It was moved by Steve and seconded by Leone and unanimously carried to approve bills as presented for payment.
Library Board of Trustees Bylaws- 3rd Reading
It was moved by Mari and seconded by Steve and unanimously carried to adopt and sign the Meagher County City Library Board of Trustees Bylaws as presented.
Library Foundation Articles of Incorporation – 1st Reading
It was moved by Leone and seconded by Elton and unanimously carried to accept the Library Foundation Articles of Incorporation as presented.
Gordon will request County Attorney review of the document without 3-5 foundation directors named in Article IX. However, everyone present was asked to think about and write down names of individuals they feel may be willing to serve in this capacity.
Rules of Conduct Policy -1st Reading
Debbie will revise the second paragraph to read: “Unless otherwise instructed, quiet conversation is allowed. It is understood individuals of all ages may connect with others at the library, require assistance to access library material or request use of the library’s phone.”
It was moved by Elton and seconded by Steve and unanimously carried to adopt the Rules of Conduct Policy with the stated revision.
Status of HVAC Maintenance
Larry Johnston changed hallway filters on March 10 which included repair of the filter adjacent to the children’s area which had blown loose. Debbie asked if the roof filter had been changed. Elton will check on its status with Larry. Cost of library utilities was discussed, including the feasibility of installing electric radiant heaters and lowering of the backroom thermostat.
Backroom Wall Repair Update
Dan Rooney began repair to the backroom walls which should take another week to complete.
Travel Budget Update
Debbie informed the board that attendance at the Montana Shared Catalog Spring Meeting in Missoula will result in overspending the travel budget account.
It was moved by Steve and seconded by Leone and unanimously carried that Debbie attends the MSC meeting.
Concurrence with Short-Term/Long-Term Goals/Mission Statement
A timeframe for the long term goal of building a new library was determined to be 3-5 years. Short-term goals are defined as 1-3 years or ongoing.
It was moved by Leone and seconded by Steve and unanimously carried to adopt the long and short-term goals and mission statement as presented.
Leone will assist Debbie with proper format.
Exterior Painting of Library Building
Gordon volunteered to paint the building exterior using a combination of brush and roller. Siding will require advance preparation which Steve and Elton will assist with. The company Tintina Gold Resources, Inc. is interested in community projects and might volunteer their services with the project. Elton will estimate the square footage and talk with Lydia Rooney regarding purchase and mixing of the paint. All agreed to a shade darker.
Summer Reading Program Short-Term Worker
Debbie spoke with Keri Wendt about her involvement with the summer reading program and she agreed to be hired as a short-term worker contingent on library board approval. Alana Brunkhorst has volunteered to assist without compensation.
It was moved by Leone and seconded by Mari and unanimously carried to hire Keri Wendt as a short-term worker to assist with the summer reading program.
Library Foundation By-Laws
Gordon, Mari and Leone will serve on the committee to formulate library foundation by-laws. Debbie will request a copy of by-laws from other libraries similar in size to the Meagher County City Library for use by the committee.
Large Print Book Purchase
Debbie spoke with a representative from Thorndike Press about purchase of large-print books. Three plans are available. Purchase of large-print books will be finalized next fiscal year.
Purchase of Computer Server
Jim Semmelroth experienced problems with the server (purchased used May 2009) during his latest work visit to the library. His recommendation is immediate replacement. Estimated cost is $2000 for the server and $1500 for set-up. Should the server fail prior to replacement, costs would double.
It was moved by Elton and seconded by Leone and unanimously carried to replace the server.
Debbie will inform Jim Semmelroth of the decision.
FY-12 Budget
Discussion of the FY-2012 budget will be included on next month’s agenda.
Librarian Report
Debbie presented a written Librarian Report which is on file at the library.
The next board meeting is scheduled for May 10, 2011, 6:00 p.m. at the library.
There being no further library business to discuss, it was moved by Steve and seconded by Mari and unanimously carried to adjourn the meeting at 8:03 p.m.
Respectfully submitted,
Debbie Benedict
BOARD OF TRUSTEES MEETING MINUTES
APRIL 12, 2011
ATTENDANCE: Library Trustees: Gordon Doig, Mari Johnston-Hamm, Leone Michalec, Steve Hicks, Elton Lee.
Library Director Debbie Benedict.
The meeting was called to order at 6:09 p.m. at the Meagher County City Library.
Leone suggested a formal heading be added to future meeting minutes.
The library name will be stated “Meagher County City Library” on all correspondence.
There being no additions or corrections to the March 8, 2011 meeting minutes, they stand approved as presented.
It was moved by Steve and seconded by Leone and unanimously carried to approve bills as presented for payment.
Library Board of Trustees Bylaws- 3rd Reading
It was moved by Mari and seconded by Steve and unanimously carried to adopt and sign the Meagher County City Library Board of Trustees Bylaws as presented.
Library Foundation Articles of Incorporation – 1st Reading
It was moved by Leone and seconded by Elton and unanimously carried to accept the Library Foundation Articles of Incorporation as presented.
Gordon will request County Attorney review of the document without 3-5 foundation directors named in Article IX. However, everyone present was asked to think about and write down names of individuals they feel may be willing to serve in this capacity.
Rules of Conduct Policy -1st Reading
Debbie will revise the second paragraph to read: “Unless otherwise instructed, quiet conversation is allowed. It is understood individuals of all ages may connect with others at the library, require assistance to access library material or request use of the library’s phone.”
It was moved by Elton and seconded by Steve and unanimously carried to adopt the Rules of Conduct Policy with the stated revision.
Status of HVAC Maintenance
Larry Johnston changed hallway filters on March 10 which included repair of the filter adjacent to the children’s area which had blown loose. Debbie asked if the roof filter had been changed. Elton will check on its status with Larry. Cost of library utilities was discussed, including the feasibility of installing electric radiant heaters and lowering of the backroom thermostat.
Backroom Wall Repair Update
Dan Rooney began repair to the backroom walls which should take another week to complete.
Travel Budget Update
Debbie informed the board that attendance at the Montana Shared Catalog Spring Meeting in Missoula will result in overspending the travel budget account.
It was moved by Steve and seconded by Leone and unanimously carried that Debbie attends the MSC meeting.
Concurrence with Short-Term/Long-Term Goals/Mission Statement
A timeframe for the long term goal of building a new library was determined to be 3-5 years. Short-term goals are defined as 1-3 years or ongoing.
It was moved by Leone and seconded by Steve and unanimously carried to adopt the long and short-term goals and mission statement as presented.
Leone will assist Debbie with proper format.
Exterior Painting of Library Building
Gordon volunteered to paint the building exterior using a combination of brush and roller. Siding will require advance preparation which Steve and Elton will assist with. The company Tintina Gold Resources, Inc. is interested in community projects and might volunteer their services with the project. Elton will estimate the square footage and talk with Lydia Rooney regarding purchase and mixing of the paint. All agreed to a shade darker.
Summer Reading Program Short-Term Worker
Debbie spoke with Keri Wendt about her involvement with the summer reading program and she agreed to be hired as a short-term worker contingent on library board approval. Alana Brunkhorst has volunteered to assist without compensation.
It was moved by Leone and seconded by Mari and unanimously carried to hire Keri Wendt as a short-term worker to assist with the summer reading program.
Library Foundation By-Laws
Gordon, Mari and Leone will serve on the committee to formulate library foundation by-laws. Debbie will request a copy of by-laws from other libraries similar in size to the Meagher County City Library for use by the committee.
Large Print Book Purchase
Debbie spoke with a representative from Thorndike Press about purchase of large-print books. Three plans are available. Purchase of large-print books will be finalized next fiscal year.
Purchase of Computer Server
Jim Semmelroth experienced problems with the server (purchased used May 2009) during his latest work visit to the library. His recommendation is immediate replacement. Estimated cost is $2000 for the server and $1500 for set-up. Should the server fail prior to replacement, costs would double.
It was moved by Elton and seconded by Leone and unanimously carried to replace the server.
Debbie will inform Jim Semmelroth of the decision.
FY-12 Budget
Discussion of the FY-2012 budget will be included on next month’s agenda.
Librarian Report
Debbie presented a written Librarian Report which is on file at the library.
The next board meeting is scheduled for May 10, 2011, 6:00 p.m. at the library.
There being no further library business to discuss, it was moved by Steve and seconded by Mari and unanimously carried to adjourn the meeting at 8:03 p.m.
Respectfully submitted,
Debbie Benedict
